Job descriptions for the roles in your organization serve as powerful tools throughout the employee lifecycle, from the requisition phase to post-exit interviews.
A good job description will clearly explain the responsibilities and the duties of the position. It must be developed with considerations such as payroll classification, compliance, recruitment and performance appraisals in mind, which means it is a specialized task that is best left to professionals.
Smart HR’s Job Description Development Services
The team at Smart HR can create thorough, compliant job descriptions for your organization. Our typical process involves:
- Collecting and reviewing any current job descriptions used by your organization
- Identifying positions that need new or updated job descriptions
- Developing employee questionnaires or interview templates to collect information such as each role’s daily tasks and responsibilities, project work and managerial responsibilities, and any technical skills and special certifications required for the role
- Administering the interviews and questionnaires
- Compiling the data that is collected and ensuring it is as complete and accurate as possible
- Drafting job descriptions using the collected information in accordance with relevant compliance requirements, such as the Americans with Disabilities Act
- Reviewing drafts with your organization’s leaders and making any necessary adjustments
- Delivering official job description documents in the desired file format
The Elements of a Good Job Description
We will ensure your job description includes the most important elements, which may include the following:
Job Title
The job title should be chosen to reflect both the nature of the position and the level of skill involved.
Salary Grade
This will include information about compensation levels and pay ranges.
Competency
The description will include the knowledge, skills and abilities needed to successfully perform the role.
Payroll Classification
This will indicate how the position is classified, such as hourly, salaried, exempt, or non-exempt.
Summary
This is a carefully drafted statement that will explain the purpose of the position and its goals. We strive to make it thorough yet concise.
Duties and Responsibilities
This part of the job description will explain what actions the person in this role must perform and the expected outcome. It will include the procedures and methods used to carry out the role, along with the frequency with which these tasks are performed.
Work Environment and Physical Demands
This will describe any physical demands involved in carrying out the work, such as driving, sitting, lifting or bending, along with a description of the work environment.
Required Education and Experience
These are the minimum requirements in terms of education and experience that a candidate must possess to be considered for the role.
Preferred Education and Experience
This section will describe the preferred education and experience a candidate may have that go above and beyond the minimum requirements.
Disclaimers
We recommend including a statement indicating that duties and responsibilities may change without notice.
Why Organizations Need Professional Job Descriptions
- To help job candidates determine if they are a good fit and understand the role
- To allow coworkers to better identify which tasks fall under their purview and understand the boundaries of their responsibilities
- To aid in the performance development planning process and guide periodic review and planning meetings
- To offer a layer of legal protection if it becomes necessary to demonstrate why a particular candidate who was hired was the most qualified and suitable choice
Reach Out To The Job Description Development Team
Ensure your organization has effective and appropriate job descriptions with help from Smart HR. Reach out today to learn more about our services.
